Experience a transformation in workforce management with Paymate Harmony. Seamlessly blend precision payroll processing with comprehensive HR functionalities, all within a secure, accessible cloud-based platform. Enjoy the freedom to manage your team’s payroll and HR with ease, from any location.
Payroll, Human Resources, Time & Attendance, and more on the cloud
Features List
General
- Available in English, French, or Spanish
- Unlimited number of companies
- User-definable security groups and permissions to access different parts of Harmony
- Modular – pick and choose only the modules you need
All data is stored on the cloud; Accessible via any modern web browser - Dashboards available for every module to provide you with important information at a glance
- User-defined notifications and reminders
Payroll Processing
- Batch paycards in a single step for employees who are paid a regular fixed amount
- Cost allocation and job costing functionality
- Ability to email paystubs and tax forms as password-protected
- PDF email attachments
- Print cheques and create direct deposit files in the same pay run
- Electronic funds transfer supported through ACH for US companies
- Electronic funds transfer supported by all major banks and credit unions in Canada
- Export to your general ledger package or generate a General Ledger report
Reporting
- Several reports that can be printed, exported, or emailed in
- PDF format or Excel for further manipulation
- Reports can be generated for the whole company, selected departments, or other selections
- Integration with Aatrix to produce and e-file federal and state reports
- Produce ROEs and Canadian tax forms (T4s, T4As, RL-1s) in a print or file format for upload to the CRA via magnetic media transfer
Interfaces
- Predefined import and export templates, with the ability for you to create your own
- Interfaces with several major general ledger packages
- Seamless integration with select general ledger packages available
- Ability to import hours or amounts from files
- Integrations with hardware time clocks and other Time &
- Attendance solutions
Time & Attendance
- Variety of ways to track time, including importing from a file or hardware time clock, within the application through a browser or terminal mode, mobile app, or a manual entry
- Employees, their managers, or any designated person can enter time worked or request PTO / time off
- Visual calendar shows you when your employees are taking PTO or time off
- User-defined multi-level approval paths to approve clock entries, timesheets, and PTO
- Automatic overtime rules based on the day or week
- Administration of detailed absence and entitlement information for PTO
HR / Employee Info
- User-defined workflows to automate your processes
- Automatic onboarding features, including the ability for your new hire to provide personal information prior to their first day
- Onboarding and offboarding checklists with reminders and notifications
- Benefit plan tracking and management
- Performance appraisals tracking
- Training course and skills management
- Tracks probation periods
- Upload and attach documents to employee profiles
- Manage employee contacts, including emergency contacts, dependents, beneficiaries, and other family
Payroll Setup
- User-definable payroll calendar
- Update federal and state W4 information for US employees
- Update federal and provincial/territorial TD1 information for
- Canadian employees
- Unlimited number of payroll groups to accommodate different pay frequencies or pay dates
- Unlimited number of customizable payroll categories – accruals, benefits, deductions, earnings to accommodate your payroll (e.g. bonuses, garnishments, expenses, etc.)
- Use of formula or lump sum calculations
- Track QPIP, FSS, and CSST/CNESST for Quebec
- Track and report Workers’ Compensation, even if your employees work in multiple states, provinces, or territories
- Vacation can be accrued or paid as earned
- Sick pay can be accrued at a variable rate per employee
- Allows for multiple union memberships
- Set up one or multiple EI groups for Canadian companies
- Flexible GL and department analysis
